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What is Green Commute Initiative?

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The Green Commute Initiative (GCI) is a cycle-to-work scheme that provides a tax-efficient and eco-friendly way for employees to get to work. It allows employees to lease a bike or cycling equipment, such as safety gear, tax-free from their employer for commuting purposes. The GCI scheme operates differently from other cycle-to-work schemes in that it doesn't impose a spending limit on the equipment that can be leased. This allows employees to select the most suitable bike or equipment without being restricted by spending limits.

Green Commute Initiative (GCI)

Which types of bicycles are covered under the Green Commute Initiative?


The Green Commute Initiative covers a variety of bicycles, based on the particular programme that the employer or group offers. In general, a wide variety of bikes, including:

  • conventional bicycles,;

  • electric bicycles;

  • folding bicycles;

  • cargo bicycles.

It's crucial to remember that the precise programme terms and conditions can change based on the employer's policy. Amounts that can be claimed for bike-related expenses may be capped under some programmes, while others may have restrictions on the kind of bikes that can be subsidised or reimbursed.

Green Commute Initiative

What distinguishes GCI from other Cycle to Work programmes?


There are various ways in which the Green Commute Initiative (GCI) is different from other Bike to Work programmes.


  1. GCI includes electric bikes, cargo bikes, and foldable bikes in addition to regular bicycles. This enables more flexibility and caters to various commuting requirements and preferences.

  2. Compared to the normal 42% offered by other Bike to Work programmes, GCI enables employees to save up to 47% on the cost of their bike and accessories. This implies that by taking part in GCI, employees could potentially save more money.

  3. GCI offers a special financing structure that enables businesses to lease bikes straight from the programme rather than buying them outright. This lessens the employer's financial burden and makes it simpler for them to provide the programme to their employees.

  4. GCI places a high priority on environmental impact and sustainability. The campaign encourages firms and people to lessen their carbon impact and supports environmentally friendly commute options. GCI is therefore a desirable choice for businesses that seek to encourage sustainable practises and lessen their environmental effect.

In general, GCI provides employees who wish to develop more eco-friendly commuting practises with a more adaptable, affordable, and sustainable solution. Because of its distinctive qualities, it stands out from other Cycle to Work programmes and may make affordable, environmentally friendly transportation solutions more accessible to more individuals.


How does the Green Commute Initiative work?


This is how it usually goes:

  1. Employers enrol in the programme and tell their staff about it.

  2. Workers can elect to bike, walk, take public transportation, or carpool as their preferred mode of commuting.

  3. The tools necessary for their preferred mode of mobility, such as a bike, bike accessories, or passes for public transportation, are chosen by the employees.

  4. Next, after making payments through salary sacrifice over a predetermined time period, usually 12 to 18 months, employees lease the equipment from GCI.

  5. Employees can use the equipment to go to work during the term of the lease and reap the advantages of eco-friendly transportation, including better health, lower carbon emissions, and cost savings.

  6. Employees may have the choice to start a new lease, return the equipment, or purchase it at a reduced cost at the conclusion of the current lease.

How to apply for the Green Commute Initiative?

You should do the following actions in order to apply for the Green Commute Initiative (GCI):

​Step

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Verify with GCI to see if your employer is listed

​Employers who have joined the effort and signed up for the programme can access it. To find out if your employer or HR department is registered with GCI, you can ask them.

​Pick your mode of transportation

From the many environmentally friendly options offered by GCI, such as biking, walking, taking public transportation, or carpooling. Choose a method of transportation that you'll use to get to work.

​Choose the necessary equipment

You might need to choose gear like a bike, bike accessories, or public transportation passes depending on your means of mobility. You can speak with a GCI representative or peruse the alternatives on the website.

Apply for the programme

: After deciding on your method of transportation and equipment, you can submit an application for the programme to the HR department of your employer. Your employer must enter into a contract with GCI and give you the relevant paperwork to fill out.

​Fill out the form completely

Provide the relevant information, including your personal and employment details, on the applicable forms. Also, you will have to give permission for the salary sacrifice arrangement.

Receive your equipment

After your application is accepted, GCI will make arrangements for the delivery of your equipment. After that, you can begin utilising it for your commute.


It's vital to keep in mind that the particular application procedure can change based on your employer's policy and the available programme possibilities. You can nonetheless apply for the Green Commute Initiative and begin taking advantage of eco-friendly commuting by following these general instructions.


Can GCI be used to buy from a direct sales brand?


If a direct sales company has registered with the Green Commute Initiative (GCI), then you can utilise the GCI to make a purchase from them.


A variety of bike brands, accessory providers, and shops are on the list of authorised suppliers maintained by GCI. You can use GCI to acquire products from direct sales companies if they are included on the list of authorised vendors.


You can check the GCI website's list of authorised suppliers to see if a direct sales brand is registered there or get in touch with a GCI representative. If the brand is not listed, you can get in touch with GCI and ask them to register with the programme.


It is important to remember that GCI has stringent qualifying requirements for suppliers, including standards for sustainability, ethical sourcing, and customer service. To be approved by GCI, suppliers must comply with specific requirements.


You can take advantage of eco-friendly transportation while assisting ethical and sustainable suppliers by utilising GCI to make purchases from a direct sales brand that has been approved.


Are there any spending limitations in the Green Commute Initiative?


The programme has no financial constraints. This is so that GCI may provide consumer hiring up to any amount, as permitted by the Financial Conduct Authority (FCA). The price of the voucher is therefore equal to the price of the bike or other equipment being leased:

  • because GCI is authorised by the FCA there is no £1,000 limit;

  • this means that the voucher cost will be £1,500 if an employee wishes to lease a bike that costs £1,500;

  • the employer does not require FCA permission because the hire agreement is with GCI.

Although there is no spending cap, employees must still abide by their employer's rules about the maximum amount that can be withheld from their pay in accordance with the employment agreement. Additionally, GCI has requirements for suppliers to meet in order to be eligible, including criteria for sustainability, ethical sourcing, and customer service.


How much money can I save with GCI?


Depending on your income tax bracket and national insurance contributions, the amount you can save through the Green Commute Initiative (GCI) varies. This establishes the portion of your gross income that you will set aside for savings.


For instance, if your national insurance contributions are 12% and your base rate tax is 20%, your overall savings will be 32%. Taxpayers with higher rates can save up to 42%, while those with additional rates can save up to 47%. To calculate your exact savings on your bike package, you can use the savings calculator on the GCI website.

Green Commute Initiative calculator

It's crucial to remember that the government has declared a change in the cost of national insurance. The one-time 1.25 percentage point rise in national insurance premiums will end on November 6, 2022, and be reversed for the remainder of the fiscal year. This means that for basic rate taxpayers, higher rate taxpayers, and additional rate taxpayers, respectively, the savings on the Bike to Work plan will drop from 33.25%, 43.25%, or 48.25% to 32%, 42%, and 47%, respectively.


GCI savings calculator (example of GIN X e-bike)


The GCI savings calculator accounts for the user's marginal tax rate and National Insurance contribution rate to estimate the tax savings from this Bike to Work programme. The programme determines how much income tax and National Insurance payments the user would be required to pay on their salary both before and after signing up for the Bike to Work programme. The calculator then calculates the annual tax savings that the user will experience.


To determine potential savings through the Green Commute Initiative (GCI), individuals are required to enter the total package price for a bike, including any accessories such as a helmet, as well as their salary. For illustrative purposes, let us consider the example of the GIN X e-bike, which is available through the GCI.


In this example, let us assume:

  • annual salary of £3,000;

  • GIN X e-bike package cost of £1,090 (inclusive of a cargo rack and pannier bag);

  • padded saddle (£49.90);

  • mobile phone holder (£21.99).

Additionally, let us consider the purchase of optional accessories, such as a padded saddle (£49.90) and a mobile phone holder (£21.99).

GCI savings calculator (example of GIN X e-bike)

As illustrated on the provided screenshot, using the GCI savings calculator with the aforementioned assumptions, the following results are obtained:

  1. Monthly take-home pay will be reduced by £65.82 as a result of purchasing the GIN X e-bike with accessories through the GCI's Cycle to Work scheme.

  2. Total savings that can be enjoyed through the scheme are estimated to be £371.68. This includes the potential tax savings on income tax and National Insurance contributions, as well as savings on the cost of the bike and accessories.

  3. The total savings as a percentage of the total package price of the bike and accessories are calculated to be 32%. This demonstrates the potential benefits that can be realized through the GCI's program.

In essence, by purchasing the GIN X e-bike through the GCI and participating in this Cycle to Work scheme, participants can enjoy significant savings on the total package price of the bike and accessories. These savings are primarily achieved through the reduction of income tax and National Insurance contributions.


Conclusion


In conclusion, the Green Commute Program gives workers a straightforward and tax-effective option to get high-quality cycling gear, including bikes, for commuting. It differs from other cycle-to-work programmes because of its distinctive methodology, which doesn't place spending restrictions on leased equipment. GCI helps the environment and both employees and workers by supporting environmentally friendly and healthy commute options.

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